Free Online Excel to PDF Converter

Use the Micro PDF Excel to PDF tool to convert Excel spreadsheets (.xls/.xlsx) to PDF format in one click, completely preserving the original file's data, formula results, table styles and layout. The generated PDF prevents data modification and is suitable for report submission, data archiving, financial document sharing and other scenarios.

Whether it contains complex formulas for financial tables or multi-worksheet statistical data, Micro PDF can accurately convert them. Free users can enjoy unlimited conversions with simple and efficient operation.

Table of Contents

• Key Features
• How to Use Micro PDF to Convert Excel to PDF
• Conversion Settings and Worksheet Processing
• Post-Conversion PDF Processing Tools
• Multi-Platform Support and Batch Conversion
• Frequently Asked Questions

Key Features

• Accurate Data Preservation: Converted PDF matches original Excel values, formula results, and table borders exactly, with no data misalignment.
• Flexible Worksheet Conversion: Supports converting "All Worksheets" or "Specific Worksheets" (manually select required sheets).
• Two Page Layouts: "Adaptive Width" (table width adapts to PDF page) and "Force Pagination" (according to Excel pagination settings).
• Free and Unlimited: Single files up to 200MB convert free with unlimited daily usage, supports batch conversion (up to 5 files).
• Fast Conversion: Excel files with up to 10 worksheets complete conversion within 20 seconds, with stable processing for large files.

How to Use Micro PDF to Convert Excel to PDF

The Micro PDF Excel to PDF tool has simple operation, completed in 3 steps:

1. Visit the Micro PDF website: Micro PDF, click on the "Excel to PDF" tool entry.
2. Upload the Excel file to be converted (supports drag-and-drop upload, up to 5 files at once, supports .xls and .xlsx formats).
3. Select conversion range (default "All Worksheets") and page layout (default "Adaptive Width"), click "Start Conversion", then click "Download All" after completion to save the converted PDF.

Conversion Tips for Different Scenarios

• Financial Report Submission: Select "Specific Worksheets" to convert only required report pages, avoiding disclosure of irrelevant data.
• Table Printing: Select "Force Pagination" to generate PDF according to Excel's original pagination settings, ensuring accurate printing pagination.
• Wide Table Display: Select "Adaptive Width", wide tables automatically shrink to fit PDF pages, avoiding horizontal truncation.

Conversion Settings and Worksheet Processing

Micro PDF provides flexible conversion settings to adapt to different needs:

Format Retention Details:

• Data: Formula calculation results display fixedly (not dynamic formulas), number formats (currency, percentage) completely preserved.
• Style: Table borders, cell colors, font formatting consistent with original Excel, visual effects without differences.
• Merged Cells: Merging attributes and content retained, no splitting or chaos.

Post-Conversion PDF Processing Tools

Converted PDFs can be optimized using other Micro PDF tools:

• PDF Encryption: Set passwords for sensitive PDFs like financial reports to prevent unauthorized viewing or modification.
• PDF Merge: Merge multiple Excel-converted PDFs into one, forming a complete data analysis report.
• PDF Compression: Reduce file size for email sending or cloud storage (suitable for tables containing large amounts of data).
• PDF to Excel: If re-editing is needed, use the "PDF to Excel" tool to restore to editable tables (requires fine-tuning).

Multi-Platform Support and Batch Conversion

The Micro PDF Excel to PDF tool supports all-scenario usage:

• Web Version: Computer browsers support batch uploading of 5 files, suitable for office scenario bulk report processing.
• Mobile Version: WeChat mini-program "Micro PDF" supports mobile Excel upload conversion, suitable for quick PDF generation when traveling.
• Desktop Version: Client supports offline conversion of unlimited-size Excel files, bulk processing of 20+ files with 50% faster conversion speed.

Frequently Asked Questions

1. Does the converted PDF show formulas from Excel or just results?

Shows formula calculation results (consistent with Excel "Print Preview" effect), not the formulas themselves, ensuring data readability.

2. What Excel file sizes can free users convert?

Free users support single files up to 200MB, maximum 5 files at once, unlimited daily usage; VIP users support single files up to 500MB, 20 files for batch conversion.

3. Will converted PDF tables show data misalignment?

Rarely. Standard tables align completely; tables with many merged cells or ultra-wide columns are recommended to use "Adaptive Width" mode to avoid misalignment.

4. Can I convert only one worksheet in Excel?

Yes. After uploading files, check required worksheets in conversion settings (such as "Sheet2"), only converting that sheet content, other sheets not included in PDF.

5. Can macro-enabled Excel files be converted to PDF?

Can convert, but macro commands will be removed (PDF doesn't support macros), only retaining data and format content, with notification "Macros will become ineffective" before conversion.

6. Can table data in converted PDF be edited?

Cannot edit directly. Need to use "PDF to Excel" tool to convert back to Excel format, or use "Edit PDF" tool to manually modify text content.

7. Will Excel data be stored by Micro PDF during conversion?

No. All files are only temporarily processed during conversion, automatically deleted after completion (download or 24 hours later), server doesn't store any data, ensuring information security.